CHELMSFORD NETBALL CLUB CONSTITUTION
1. Name
The Club will be called Chelmsford Netball Club and will be affiliated to England Netball that is the governing body in England.
2. Aims and Objectives
The aims and objectives of the Club will be:
to offer coaching and competitive opportunities in netball
to promote the Club within the local community and netball
to ensure a Duty of Care to all members of the Club
to provide all its services in a way that is fair to everyone
to ensure that all present and future members receive fair and equal treatment
3.Membership
Membership should consist of Officers and members of the Club.
a) All members will be subject to the regulations of the Constitution and by joining the Club will be deemed to accept these regulations and Codes of Conduct that the Club will adopt.
b) Members will be enrolled in one of the following categories:
Full member
Associate member
Junior member
Life member
4.Membership Fees
The Club’s Membership, All England membership and match fees will be proposed annually by the Management Committee and agreed at the Annual General Meeting.
5. Management Committee of the Club
The Club will be managed through the Management Committee consisting of:
Chair, Vice Chair, Secretary, Treasurer, Registration Secretary and CAPS Officer.
Only these posts will have the right to vote at meetings of the Management Committee.
The quorum required for business to be agreed at Management Committee meetings will be 3.
The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the Club.
The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the Club rules and regulations and /or Constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
6. Committee
The Committee will be convened by the Secretary of the Club and held no less than 4 per year.
The Officers of the Club will be:
Chair
Vice Chair
Secretary
Treasurer
Registration Secretary
CAPS Officer
Events & Social Secretary
Website Manager
Welfare Officers
Data Protection Lead
Team Captains/Managers
7. Finance
All Club monies will be banked into an account held in the name of the Club. The Club
Treasurer will be responsible for the finances of the Club. The financial year of the Club will end on 31 March.
The Treasurer at the Annual General Meeting will present a statement of the Annual Accounts which has been reviewed independently.
Any cheques drawn against Club funds should hold the signatures of the Treasurer plus the Chair/Vice Chair/Secretary.
Any online transactions may be managed by the Treasurer or Chair.
8. Annual General Meetings
The Club Secretary will give notice of the Annual General Meeting (AGM). Not less than 21 clear days' notice to be given to all members.
The AGM will receive a report from Officers of the Management Committee and a statement of the Accounts.
Nominations for Officers of the Management Committee will be sent to the Secretary prior to the AGM.
Election of Officers are to take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be 20% of THE MEMBERSHIP.
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside of the AGM. Procedures for EGMs will be the same as for the AGM.
9. Discipline and Appeals
All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
The Management Committee will meet to hear complaints within 14 days of a complaint being lodged. The Committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the members against whom the complaint was made within 7 days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The Committee should consider the appeal within 14 days of the Secretary receiving the appeal.
10. Dissolution
A resolution to dissolve the Club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the Club that remain will be donated to a Charity or Organisation to be named by the Management Committee.
11. Amendments to the Constitution
The Constitution will only be changed through agreement by majority vote at an AGM or EGM.
12. Declaration
Chelmsford Netball Club hereby adopts and accepts this Constitution as a current operating guide regulating the actions of members.
Updated and Amended July 2019